Administrative Assistant

Job overview

The Administrative Assistant role is onsite in South San Francisco, CA, with pay of $33.87–$36.06 per hour. The position provides primary administrative support to members of the Immunology Discovery group and supports the Executive Director and staff. The assistant coordinates meetings, communications, events, scheduling, purchasing, and expense processes to help ensure smooth daily departmental operations. The role also supports recruitment logistics and vendor contracting while handling sensitive and proprietary information with discretion.

What you'll do

• Manage complex calendars across time zones
• coordinate meetings, webcasts, guest speaker and interview visits, travel, and expenses
• support recruitment and interview scheduling
• plan onsite and offsite meetings and events
• assist with vendor contracts, purchase orders, and invoices
• process expense reports and reconcile department purchasing card transactions.

What we're looking for

Skills & competencies

administrative assistant

south san francisco ca

mindlance

immunology discovery

$33.87–$36.06/hr

calendar management

meeting coordination

event planning

recruitment support

purchase orders

expense reporting

confidential information

Work arrangement

• Weekend coverage required

Why this role

Supports the Immunology Discovery group and Executive Director; pay is $33.87–$36.06 per hour.

About the employer

Mindlance is hiring for this role. Industry: Employment Placement Agencies. Sector: 56.