Executive Administrator to the Chief of Staff

Job overview

The Executive Administrator to the Chief of Staff role is onsite in Pleasanton, CA. The posting lists $70,000–$90,000 per year. STN provides cloud consulting, AI infrastructure, and enterprise security services with a security-first approach. The administrator combines executive assistance with cross-functional project execution support. By managing priorities, coordinating stakeholders, preparing materials, and tracking follow-through, the role helps the Chief of Staff and leadership operate effectively across the business.

What you'll do

• Track project actions, deadlines, deliverables, risks, and dependencies
• maintain project trackers and shared files
• coordinate cross-functional workstreams
• prepare documents, presentations, spreadsheets, reports, and briefing materials
• support recurring operational processes
• manage the Chief of Staff’s calendar, communications, meetings, travel, expenses, events, and office logistics
• and handle sensitive information discreetly.

What we're looking for

Skills & competencies

executive administrator

full-time

pleasanton ca

stn incorporated

chief of staff support

executive assistance

project coordination

calendar management

cross-functional operations

travel coordination

u.s. citizen or permanent resident

$70k–$90k/year

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, dental, and vision coverage
• health and dependent-care FSA
• 401(k)
• unlimited paid time off
• paid observed holidays
• cell phone allowance.

Why this role

Direct support to the Chief of Staff with broad cross-functional exposure; candidates must be U.S. citizens or permanent residents, and sponsorship is unavailable.

About the employer

STN Incorporated is hiring for this role. Industry: Administrative Management and General Management Consulting Services. Sector: 54.