HVAC Administrative Assistant

Job overview

The HVAC Administrative Assistant role is onsite in Wakefield, MA, paying $22.50–$25.00 per hour. Cooling Unlimited is a locally owned residential HVAC company serving the area since 1986. This role provides broad office support to keep company information, paperwork, and processes organized. Accurate records, scheduling coordination, and administrative follow-through help the business operate effectively.

What you'll do

• Maintain accurate electronic and physical records
• enter and update company information
• assist with scheduling and routine office coordination
• process work orders and documentation
• help with invoices, reports, and administrative paperwork
• review information for accuracy and follow up on missing details
• learn company software
• handle information professionally
• support office organization and efficiency.

What we're looking for

Skills & competencies

hvac administrative assistant

wakefield ma

onsite

monday–friday

8 am–5 pm

office support

work orders

scheduling

invoices

microsoft outlook

microsoft word

microsoft excel

$22.50–$25/hr

cooling unlimited

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, dental, and vision insurance with 50% employer contribution
• company-paid short- and long-term disability and life insurance
• 401(k) with 3% company match
• paid time off, sick time, holidays, and birthday off.

Why this role

Monday–Friday, 8:00 AM–5:00 PM. Requires prior office, administrative, clerical, or similar support experience and working knowledge of Microsoft Outlook, Word, and Excel.

About the employer

Cooling Unlimited, Inc. is hiring for this role. Industry: Plumbing, Heating, and Air-Conditioning Contractors. Sector: 23.