Administrative Assistant

Job overview

The Administrative Assistant role is onsite in Tolleson, AZ. Compensation is not specified. The position supports Bay State Milling Company’s operations, outside vendors, and inside sales through office administration and customer and employee service. The assistant organizes office procedures and handles clerical, invoice, purchasing, and inventory-related work. Accurate processing and timely responses help support plant operations, monthly and year-end inventories, and service to customers, vendors, and employees.

What you'll do

• Answer vendor and customer calls
• process mail and deliveries
• register visitors and maintain security badge records
• support HR onboarding administration
• coordinate purchase orders and purchasing cards
• process invoice receiving and route invoices for approval
• order office supplies
• log ingredient and flour receipts
• update inventory transactions and reports
• provide customers with purchase order or release numbers
• assist with employee and plant events
• perform assigned office and clerical duties.

What we're looking for

Skills & competencies

administrative assistant

office administration

accounts payable

tolleson az

bay state milling company

invoice processing

purchase orders

inventory records

vendor coordination

customer service

hr onboarding

Work arrangement

• Weekend coverage required

Why this role

Requires an associate degree or equivalent, or at least two years of related experience and training; Spanish communication is a plus.

About the employer

Bay State Milling Company is hiring for this role. Industry: Flour Milling. Sector: 31.