Administrative File Coordinator, Office Manager Career Track

Job overview

The Administrative File Coordinator role is in office in Fairfax, VA; pay is $17–$20 per hour. Barex provides training in office administration, insurance restoration, accounting support, customer communication, and project coordination. The coordinator keeps office information and restoration projects organized and moving through each stage. The role supports customers, project teams, and vendors by maintaining files, coordinating schedules, tracking documentation and payments, and preparing accurate communications and reports, with training intended to prepare the right person for future office management responsibility.

What you'll do

• Answer incoming calls
• receive and process leads and referrals
• communicate with customers, insurance adjusters, vendors, and project managers
• coordinate appointments, crews, and schedules
• maintain records in Copper CRM
• monitor job files and project progress
• assist with QuickBooks invoicing and payment tracking
• create purchase orders and vendor documents
• review field documentation
• track missing documents, approvals, estimates, invoices, and payments
• prepare emails, reports, spreadsheets, and correspondence
• maintain work-in-progress reports and complete file audits
• support job closeout.

What we're looking for

Skills & competencies

administrative file coordinator

office administration

office manager career track

customer communication

scheduling

quickbooks

copper crm

fairfax va

barex

entry-level candidates

Work arrangement

• Weekend coverage required

Benefits & perks

• 401(k), performance-based bonus opportunities, paid time off, parental leave, training and development, dental insurance, monthly team commission and bonus opportunities, and career advancement.

Why this role

Recent graduates and entry-level candidates are encouraged to apply; a degree or restoration experience is not required. The role offers a path toward office management.

About the employer

Barex is hiring for this role. Industry: Residential Remodelers. Sector: 23.