SWAN Administrative Assistant Coordinator

Job overview

The SWAN Administrative Assistant Coordinator role is onsite in Harrisburg, PA, with a full-time schedule of at least eight hours between 8 a.m. and 5 p.m., including a 30-minute paid lunch. Annual pay is $55,745.04. Voce co-administers the Statewide Adoption and Permanency Network with Diakon for Pennsylvania’s Department of Human Services. The coordinator directs and monitors the day-to-day workflow of SWAN administrative assistants and supports program leaders and business activities. The role promotes consistent communication and reliable administrative operations across the program.

What you'll do

• Supervise and monitor administrative assistants’ daily work
• oversee projects across divisions and provide status updates
• provide software and systems support
• develop documents, protocols, and procedures
• coordinate staffing, scheduling, logistics, and onsite or virtual meeting support.

What we're looking for

Skills & competencies

swan administrative assistant coordinator

harrisburg pa

voce

full-time

onsite

administrative coordination

workflow management

project management

microsoft 365

meeting logistics

adoption and permanency

$55,745.04/year

Work arrangement

• Weekend coverage required

Benefits & perks

• Health insurance with medical spending accounts
• dental, vision, long-term disability, and accident insurance
• employer-paid short-term disability, life insurance, and Employee Assistance Program
• 6% salary-equivalent 401(k) contribution
• 13 paid holidays
• 18 days of first-year PTO
• Public Service Loan Forgiveness-qualified employer.

Why this role

Bachelor’s degree and one year of experience preferred, or associate degree in office or business administration and three years of experience; supervisory experience preferred. Advanced Microsoft 365 skills, workflow coordination experience, and a valid driver’s license required.

About the employer

Voce is hiring for this role. Industry: Other Individual and Family Services. Sector: 62.