Administrative Assistant

Job overview

The Administrative Assistant role is onsite in Portland, ME. Compensation is not specified. The position provides general administrative and clerical support to help ensure efficient office operations at Maine Wing Management. The assistant coordinates communications, records, documents, supplies, and routine office tasks while supporting managers and operations. The role helps keep information organized and office workflows moving.

What you'll do

• Answer, screen, and direct calls and emails
• maintain physical and digital files
• scan and organize mail
• make routine bank deposit deliveries
• update portals and online tools
• prepare and edit documents and reports
• order supplies and coordinate service requests
• assist with data entry, invoicing, and light bookkeeping
• support events, travel, and internal communications
• maintain tidy, stocked, safe office areas.

What we're looking for

Skills & competencies

full-time

administrative assistant

office support

phone and email

records management

data entry

invoicing

light bookkeeping

microsoft office

google workspace

portland me

maine wing management

document preparation

office supplies

Work arrangement

• Weekend coverage required

Why this role

Requires high school diploma or equivalent and 1–3 years of administrative or office support experience; Microsoft Office and Google Workspace proficiency required.

About the employer

Maine Wing Management LLC is hiring for this role. Industry: Administrative Management and General Management Consulting Services. Sector: 54.