Office Administration and Costing Coordinator

Job overview

The Office Administration and Costing Coordinator works onsite in Farmington, MN. Compensation is not specified. Installed Building Solutions is part of the Installed Building Products family of companies and provides building products and services. The role supports daily job-costing and office administration by maintaining accurate records, coordinating information among field crews, project managers, and accounting, and helping ensure payroll, billing, and reporting deadlines are met. It also helps identify and resolve cost discrepancies so business operations stay organized and on schedule.

What you'll do

• Manage daily and weekly job-costing records, verify invoices, and complete administrative tasks
• coordinate communication among field crews, project managers, and accounting
• answer calls and emails professionally
• help meet payroll, billing, and reporting deadlines
• identify and resolve cost discrepancies and administrative issues
• assist other departments as needed.

What we're looking for

Skills & competencies

office costing coordinator

farmington mn

installed building solutions

job costing

invoice verification

administrative support

payroll deadlines

billing

reporting

cost discrepancies

field crew coordination

project managers

medical insurance

401(k) match

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, dental, and vision insurance options
• 401(k) with company match
• paid holidays
• accrued vacation
• six- and 12-month competency reviews tied to wage increases and promotion opportunities.

Why this role

Structured promotion plan with competency reviews at six and 12 months tied to wage increases and potential promotion to Production Manager.

About the employer

Installed Building Solutions II, LLC is hiring for this role. Industry: Commercial and Institutional Building Construction. Sector: 23.