Executive Assistant / Office Manager

Job overview

The Executive Assistant / Office Manager role is hybrid in Cambridge, MA. Compensation is $122,100–$152,600 per year for Massachusetts-based roles. Toyota Research Institute’s mission is to improve the quality of human life through work in AI, robotics, driving, and material sciences. The role provides executive-level administrative support to the VP of Accelerated Science/CAM Robotics and the VP of Finance while managing day-to-day office operations. It keeps leadership schedules, communications, travel, and office logistics coordinated so executives and teams can focus on their work.

What you'll do

• Manage executive calendars, correspondence, and meetings
• handle sensitive information confidentially
• coordinate domestic and international travel
• prepare expense reports, purchase orders, and financial documentation
• support cross-functional scheduling and action tracking
• maintain filing and document-retention systems
• coordinate vendors, facilities, supplies, and space planning
• support onboarding, events, and stakeholder visits
• coordinate catering and meeting logistics.

What we're looking for

Skills & competencies

executive assistant

office manager

cambridge ma

hybrid remote

toyota research institute

executive support

office operations

accelerated science

cam robotics

finance

$122,100–$152,600/year

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, dental, and vision insurance
• 401(k) eligibility
• paid time off including vacation, sick time, and parental leave
• annual cash bonus structure.

Why this role

Dual support for two vice presidents; hybrid remote listing; 6+ years of executive administrative experience requested; bachelor’s degree preferred, with candidates without a degree and 9–13 years of equivalent experience encouraged to apply; travel coordination includes international and domestic itineraries.

About the employer

Toyota Research Institute is hiring for this role. Industry: Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology). Sector: 54.