Administrative Assistant – Field (Manhattan, NY)

Job overview

The Administrative Assistant – Field role is a temporary, full-time onsite position at a job site near Manhattan, NY, expected to last approximately two years. The schedule is Monday to Friday, 40 hours per week, with possible overtime; compensation is not specified. Nicholson Construction Company specializes in geotechnical construction, including deep foundations, earth retention, and ground improvement. The assistant supports daily job-site administration for managers, engineers, and field employees. The role maintains project records and logs, coordinates meetings and travel, supports payroll and employee paperwork, and helps keep project operations organized.

What you'll do

• Provide administrative support to the department, manager, engineers, and field employees
• maintain invoice and correspondence files
• create Excel spreadsheets and edit PDFs
• maintain project sign-in/sign-out and safety training logs
• support paycheck distribution and time entry
• track union employee benefits and wage adjustments
• coordinate meetings, travel, shipments, and accommodations
• purchase office supplies
• assist with new employee orientation and paperwork.

What we're looking for

Skills & competencies

administrative assistant

field

manhattan ny

nicholson construction

temporary

onsite

monday–friday

40 hours per week

possible overtime

project administration

excel

job-site support

travel coordination

medical benefits

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical benefits.

Why this role

The project is expected to last approximately two years; the posting requires an associate degree and/or three or more years of related administrative experience.

About the employer

Nicholson Construction Company is hiring for this role. Industry: Other Heavy and Civil Engineering Construction. Sector: 23.