Administrative Assistant — Office of Sponsored Research

Job overview

The Administrative Assistant — Office of Sponsored Research role is onsite in Daytona Beach, FL. Compensation is not specified. The role supports departmental activities, including grant administration and office coordination. The assistant helps maintain efficient department operations through proposal and award processing, budget tracking, records management, communications, scheduling, procurement, and coordination with internal departments and stakeholders.

What you'll do

• Process proposals and award documentation and enter grant data
• prepare and monitor grant budgets
• maintain grant files and departmental records
• manage electronic data
• respond to stakeholder inquiries
• coordinate communications and webpages
• support onboarding
• prepare reports, forms, spreadsheets, and documents
• coordinate calendars, meetings, conferences, agendas, and minutes
• review documents for accuracy
• process requisitions, invoices, and procurement card transactions
• coordinate equipment and facility maintenance
• reconcile budgets
• assist with special projects and deadlines.

What we're looking for

Skills & competencies

administrative assistant

sponsored research

grant administration

budget tracking

records management

procurement

daytona beach fl

vets hired

microsoft office

excel

scheduling

office coordination

Work arrangement

• Weekend coverage required

Why this role

Requires an associate degree or equivalent post-secondary education in business or a related field and 3–5 years of administrative experience.

About the employer

Vets Hired is hiring for this role. Industry: Office Administrative Services. Sector: 56.