Administrative Assistant

Job overview

The Administrative Assistant role is onsite in Seattle, WA. Compensation is $33–$40 per hour. The position supports the leadership team and daily operations of a respected, multigenerational family-owned investment company. The assistant coordinates administrative workflows, communications, records, and logistics so leaders and internal and external contacts receive dependable support. The role also contributes to process improvements and the use of technology and AI-enabled tools while handling confidential information.

What you'll do

• Manage management calendars, meetings, travel arrangements, and expense reports
• prepare agendas, presentations, meeting materials, minutes, and follow-up items
• coordinate communications, mailings, and document distribution
• maintain contact, account, and ownership records
• respond to inquiries
• assist with reports, data entry, document management, and recordkeeping
• coordinate company events and special projects
• work with internal teams, vendors, and external partners
• support process improvements and technology use
• maintain confidentiality.

What we're looking for

Skills & competencies

administrative assistant

full-time

seattle wa

nw recruiting partners

investment company

executive support

calendar management

travel coordination

expense reports

confidential records

$33–$40/hr

occasional weekend work

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, dental, vision, life, AD&D, and long-term disability insurance
• 401(k) and profit-sharing match
• paid family leave, vacation, sick time, and holidays
• educational assistance
• garage parking or ORCA card option.

Why this role

Requires an associate degree or at least seven years of administrative, operations support, or related experience. Occasional travel and a limited number of evenings or weekends may be needed.

About the employer

NW Recruiting Partners is hiring for this role. Industry: Portfolio Management and Investment Advice. Sector: 52.