Senior Administrative Associate - Anesthesia

Job overview

The Senior Administrative Associate - Anesthesia is an onsite role based in Boston, MA. Compensation is not specified for this position, which supports the administrative operations of the Anesthesia department at Boston Children's Hospital. This role exists to manage daily administrative functions, including recordkeeping, scheduling, and document preparation. It contributes to the department's efficiency by ensuring smooth operations, maintaining accurate data, and providing high-quality support to clinical staff and leadership.

What you'll do

• Lead and direct secretarial, clerical, and administrative support services.
• Recommend, implement, and maintain internal systems and departmental policies.
• Oversee department recordkeeping systems for administrative and financial data.
• Collect and compile data for analyses and prepare spreadsheets, graphs, and charts.
• Manage daily administrative operations and prepare reports.
• Facilitate administrative forms processing.
• Organize logistics for seminars, conferences, and special events.
• Maintain departmental files, records, databases, and office libraries.
• Schedule appointments and maintain physician calendars.
• Monitor supply inventory and computer equipment.
• Transcribe, type, proofread, and edit materials.
• Answer and route phone calls and greet visitors.
• Deliver positive customer service.
• Coordinate catering orders.
• Contribute to social media and website content.
• Maintain cleanliness of shared spaces.

What we're looking for

Skills & competencies

full-time

day shift

boston ma

administrative

clinical support

onsite

no on-call

no degree required

customer service

healthcare

Work arrangement

• Weekend coverage required

Benefits & perks

• Flexible schedules, health, vision and dental insurance, child care and student loan subsidies, time off, 403(b) Retirement Savings plan, Pension, Tuition and License/Certification Reimbursement, cell phone plan discounts, T-pass discounts.

Why this role

Hybrid work arrangement after training period.

About the employer

Boston Children's Hospital is hiring for this role. Industry: General Medical and Surgical Hospitals. Sector: 62.