Administrative Assistant

Job overview

The Administrative Assistant role is onsite in San Juan, PR, with a Monday-to-Friday schedule from 8:00 a.m. to 5:00 p.m. and 40 weekly hours. Compensation is not specified. The role is in the Administration department and provides support to Human Resources, Finance, and Operations. The assistant coordinates office activities, manages communications and records, and supports daily administrative needs. The work contributes to improved service quality, customer satisfaction, cost control, and more efficient company processes.

What you'll do

• Coordinate internal and external meetings and related logistics
• manage confidential files and documents
• arrange travel, flights, and lodging
• maintain the company contacts database
• coordinate office supplies and equipment inventory
• answer and transfer calls
• manage conference room availability
• prepare and distribute correspondence
• maintain meeting calendars and reminders
• coordinate company messaging
• assist visitors
• supervise maintenance personnel and task completion
• draft documents.

What we're looking for

Skills & competencies

administrative assistant

san juan pr

insight communications

administration department

human resources support

finance support

operations support

meeting coordination

travel arrangements

office administration

monday–friday

8 a.m.–5 p.m.

40 hours weekly

Work arrangement

• Weekend coverage required

About the employer

Insight Communications is hiring for this role. Industry: Office Administrative Services. Sector: 56.