Program Assistant II — Early Intervention

Job overview

The Program Assistant II — Early Intervention role is onsite in Waltham, MA, for 24–30 hours per week. Compensation is $46,000–$51,000 per year. Thom Child and Family Services supports children from birth to age three and their families through Early Intervention services. The assistant provides administrative coordination that helps the program team manage referrals, assessments, records, schedules, and office operations. Accurate communication and recordkeeping help staff coordinate services for children and families.

What you'll do

• Answer the program phone line and manage voicemail and text messages
• process referrals and schedule intake and assessment dates
• notify teams and send information to parents
• maintain assessment and intake calendars and waitlists as applicable
• update client databases and records
• monitor program email
• assist with team coverage, medical record requests, group tasks, and transportation requests
• support office maintenance and mail processing.

What we're looking for

Skills & competencies

program assistant ii

early intervention

waltham ma

thom child and family services

part-time

24–30 hours per week

$46,000–$51,000/year

referral processing

intake scheduling

client records

office administration

pediatric services

Work arrangement

• Weekend coverage required

Benefits & perks

• Flexible part-time schedule
• health insurance with fitness benefits and wellness incentive
• sick time
• 403(b) employer match
• professional development training
• paid professional license renewal fees
• clinical supervision, mentoring, and team support
• mileage reimbursement.

Why this role

Part-time salaried schedule of 24–30 hours per week. Requires 2+ years of related office experience, high school diploma or associate degree, and proficiency with Outlook, Word, and Excel. Bilingual ability is a plus.

About the employer

Thom Child And Family Services is hiring for this role. Industry: Child and Youth Services. Sector: 62.