Accounts Payable & Expense Specialist

Job overview

The Accounts Payable & Expense Specialist role is onsite in Annapolis, MD. Pay is $23.84–$29.80 per hour. The U.S. Naval Academy Alumni Association & Foundation supports alumni and the Naval Academy community, including the Brigade of Midshipmen. The specialist supports financial operations by processing invoices, employee expenses, and vendor payments accurately and on time. The role helps maintain policy compliance and internal controls while providing service to employees, vendors, Class Presidents, and Finance team members.

What you'll do

• Process invoices, expense reports, and vendor payments
• review submissions for accuracy, policy compliance, and coding
• support weekly payment runs
• maintain vendor records
• respond to employee and vendor questions
• coordinate class-related invoices
• reconcile accounts and prepare journal entries
• assist with month-end close, audits, and 1099 reporting
• support workflows and process improvements.

What we're looking for

Skills & competencies

accounts payable

expense specialist

invoice processing

vendor payments

expense reports

annapolis md

usna alumni association & foundation

full-time

$23.84–$29.80 per hour

blackbaud financial edge nxt

concur

finance operations

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, dental, and vision
• FSA and HSA
• fully vested 403(b) with employer matching
• 22 days of accrued PTO per fiscal year
• 14 paid holidays
• life insurance
• short- and long-term disability
• identity theft protection
• professional development. Certain Naval Academy benefits may be offered but are not guaranteed.

Why this role

Reports to the Director, Financial Operations. Annual bonus participation may be available when eligible; awards are discretionary and not guaranteed.

About the employer

USNA Alumni Association & Foundation is hiring for this role. Industry: Civic and Social Organizations. Sector: 81.