Administrative Assistant

Job overview

The Administrative Assistant role is onsite in Edwards, IL. Compensation is $18–$20 per hour. The position provides high-level administrative support to help the office operate efficiently and professionally. The assistant supports executive staff and team members by coordinating schedules and travel, managing communications and records, and handling sensitive information with discretion. This work helps keep office and project activities organized and responsive.

What you'll do

• Maintain and order office supplies
• greet and sign in visitors
• manage schedules and appointments
• coordinate domestic and international executive travel
• take and distribute meeting notes and follow-up information
• answer and direct calls
• communicate messages accurately
• assist with administrative and project work using Microsoft 365 and other productivity tools
• maintain organized files and records while handling sensitive information discreetly.

What we're looking for

Skills & competencies

administrative assistant

phd services llc

edwards il

executive support

calendar management

travel coordination

microsoft 365

google workspace

office administration

meeting notes

confidential records

$18–$20/hour

Work arrangement

• Weekend coverage required

Why this role

Requires at least five years of executive-level administrative or comparable support experience; Microsoft 365 and Google Workspace experience; high school diploma or GED and valid driver’s license required.

About the employer

PHD Services LLC is hiring for this role. Industry: Office Administrative Services. Sector: 56.