Project & Office Operations Specialist (AEC)

Job overview

The Project & Office Operations Specialist (AEC) role is an onsite, full-time position in Greenbelt, MD, with a base salary of $65,000–$75,000 per year plus a performance-based bonus opportunity. The role supports a national engineering and building science consulting firm and its technical teams. The specialist coordinates project and contract administration, business systems and records, vendor relationships, and daily office operations. By keeping documentation accurate, workflows moving, and operational processes improving, the role helps projects progress from proposals and contract execution through delivery.

What you'll do

• Coordinate project contracts, service agreements, purchase orders, vendor applications, and client onboarding documents
• identify missing information and coordinate resolutions
• support certificates of insurance and related documentation
• prepare proposals and qualifications packages
• monitor contracts, deadlines, and administrative requirements
• maintain project, client, and contract records in Deltek, CRM, and other systems
• organize electronic files and develop tracking tools and reports
• coordinate office operations, facilities support, vendors, inventory, and equipment
• support onboarding, meetings, events, and special projects
• collaborate across consulting, leadership, finance, legal, risk, and operations teams
• identify workflow improvements.

What we're looking for

Skills & competencies

project operations

office operations

contract administration

aec

project coordination

deltek

crm

full-time

onsite

greenbelt md

labeau collective

$65k–$75k

Work arrangement

• Weekend coverage required

Benefits & perks

• Annual performance-based bonus opportunity, ESOP for eligible employees, medical, dental and vision insurance, 17 days of PTO starting annually, 10 paid holidays, 401(k) with 6% employer match, paid parental leave, professional development, tuition reimbursement, and wellness programs.

Why this role

Requires 3+ years of relevant professional experience and advanced Microsoft Office proficiency. Preferred experience includes AEC or project-based professional services, Deltek or CRM platforms, and contract coordination.

About the employer

LaBeau Collective Talent Partners is hiring for this role. Industry: Engineering Services. Sector: 54.