Administrative Assistant

Job overview

The Administrative Assistant role is onsite in Fort Myers, FL. Compensation is not specified. The position supports the office and project teams at Grace Design Studios, an architecture and design firm focused on environments that enhance communities and inspire creativity. This role serves as the first point of contact for clients, visitors, and employees while keeping day-to-day office administration organized and responsive. It helps the office and project teams operate smoothly through coordination, communication, and administrative support.

What you'll do

• Answer and direct calls
• greet and assist clients, visitors, and employees
• schedule meetings and appointments
• plan meetings and take minutes
• order office supplies
• coordinate mail, packages, and project deliveries
• maintain contact lists and filing systems
• book travel
• perform filing, typing, copying, binding, and scanning
• maintain an organized office environment.

What we're looking for

Skills & competencies

administrative assistant

office administration

architecture and design

project team support

client reception

meeting coordination

office supplies

mail coordination

travel arrangements

fort myers fl

grace design studios

Work arrangement

• Weekend coverage required

Benefits & perks

• Employer-paid health insurance
• profit-sharing bonuses
• 401(k) with employer match
• employer-paid short- and long-term disability and life and AD&D insurance
• voluntary vision, dental, accident, critical illness, hospital indemnity, and supplemental life insurance
• paid time off and holidays.

Why this role

Supports office and project teams at a nationally recognized architecture and design firm with 26 offices.

About the employer

Grace Design Studios is hiring for this role. Industry: Architectural Services. Sector: 54.