Academic Affairs Project Coordinator

Job overview

The Academic Affairs Project Coordinator role is onsite in Boston, MA. Compensation is not specified. The position supports the Department of Medicine’s faculty affairs and high-priority projects, working with department leaders and cross-functional teams. The coordinator manages faculty recruitment, appointments, promotions, onboarding, and related data processes while moving department projects from planning through implementation. The role helps leaders make informed decisions through organized project execution, analysis, and clear updates.

What you'll do

• Coordinate faculty recruitment and onboarding, including search logistics, candidate communications and visits, offer-letter review, visa coordination, and tracking
• manage appointment and promotion dossiers and timelines
• plan and manage department projects
• prepare agendas, minutes, action tracking, dashboards, reports, summaries, and presentations
• support department programs and events and provide administrative support to department leaders
• identify risks and recommend process improvements.

What we're looking for

Skills & competencies

academic affairs project coordinator

boston ma

sigma systems

department of medicine

faculty recruitment

faculty appointments

onboarding

project coordination

data analysis

dashboards and reports

3–5 years’ experience

three-month contract

Work arrangement

• Weekend coverage required

Why this role

The description identifies a three-month contract. Requires a bachelor’s degree or equivalent education and experience, plus 3–5 years in healthcare administration, faculty affairs, or project management.

About the employer

Sigma Systems, Inc. is hiring for this role. Industry: Colleges, Universities, and Professional Schools. Sector: 61.