Administrative Specialist

Job overview

The Administrative Specialist role is onsite in Melbourne, FL; compensation is not specified. Equix Energy Services provides pipeline and facility construction services, including gas distribution, horizontal directional drilling, fabrication, and trenching. The role supports project execution by coordinating administrative records, time and billing information, work orders, and project closeout tasks. It helps field and corporate teams stay informed and supports service to clients, vendors, and subcontractors.

What you'll do

• Prepare weekly and monthly project reports
• collect and process timesheets
• process customer billings
• prepare and file job documents
• call in project locates and coordinate timely renewals with field personnel
• collect and submit credit-card receipts
• create work orders
• assist with project closeout
• enter employee and equipment time and production data
• handle confidential information and communicate with stakeholders.

What we're looking for

Skills & competencies

administrative specialist

project administration

timesheets

customer billing

work orders

project closeout

construction services

melbourne fl

equix

excel

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical plan options
• weekly pay
• wellness program
• dental and vision plans
• FSA and HSA options
• 401(k) with employer match
• disability and life coverage
• paid time off and holidays
• employee assistance and referral programs
• pet insurance
• education assistance
• health advocacy.

Why this role

Construction experience, Vista/Viewpoint, and advanced Microsoft Excel skills are preferred.

About the employer

Equix, Inc. is hiring for this role. Industry: Power and Communication Line and Related Structures Construction. Sector: 23.