Operations and Billing Coordinator

Job overview

The Operations and Billing Coordinator role is onsite in Islandia, NY. Compensation is not specified. The role supports the day-to-day administrative and case-related operations of T.J. Russo Consultants, a fire investigation services firm serving the New York metropolitan area. The coordinator provides accurate, organized support for investigator, client, billing, and case workflows. This work helps investigators and managers meet submission deadlines and maintain complete case records.

What you'll do

• Prepare investigator estimates and related documentation
• troubleshoot invoice issues and support timely submission
• assist with billing workflow administration
• organize case files for internal and external requests
• prepare case materials for disclosure, review, or delivery under internal guidance
• edit and format investigator reports
• route invoices through internal systems
• review timesheets and support bonus calculations
• respond to staff and investigator questions
• maintain records and tracking
• coordinate follow-up and deadlines
• escalate issues
• assist with office and administrative projects.

What we're looking for

Skills & competencies

operations and billing coordinator

operations coordination

billing support

invoice workflows

case file preparation

report formatting

timesheet support

islandia ny

tj russo

fire investigation services

confidential file handling

microsoft office

salesforce preferred

Work arrangement

• Weekend coverage required

Why this role

The posting seeks 2+ years of experience in operations coordination, administrative support, billing support, office management, or professional services administration. The role handles confidential and sensitive materials.

About the employer

TJ Russo is hiring for this role. Industry: All Other Professional, Scientific, and Technical Services. Sector: 54.