Administrative Coordinator

Job overview

The Administrative Coordinator role is onsite in Victor, NY. Compensation is $23.25–$29.00 per hour. The position supports IK Systems field operations and reports to the EVP of Operations. The coordinator keeps field operations organized by aligning technician assignments, travel, fleet administration, and compliance records with project and service needs. The role also supports Operations, the Project Management Office, and Service with logistics, communications, and administrative coordination.

What you'll do

• Maintain technician schedules and assign technicians based on project needs, certifications, licenses, and site clearances
• arrange and adjust field and corporate travel
• evaluate travel costs and reconcile charges with Finance
• support Operations, the Project Management Office, and Service with meetings, documents, correspondence, and trackers
• communicate project awards, crew assignments, and updates
• coordinate onboarding logistics
• administer fleet maintenance, acquisition, registration, credentials, and records
• participate in safety committee activities and field safety checks
• coordinate compliance documentation and track certifications, licenses, and training.

What we're looking for

Skills & competencies

administrative coordinator

victor ny

ik systems

field operations

operations support

technician scheduling

travel coordination

fleet administration

safety committee

compliance records

project management office

Work arrangement

• Weekend coverage required

Why this role

Balances operational requirements, budget constraints, technician qualifications, and changing field conditions.

About the employer

IK Systems is hiring for this role. Industry: Office Administrative Services. Sector: 56.