Office Assistant

Job overview

The Office Assistant role is onsite in Rochester, NY. Compensation is $45,213–$51,754 per year. SWBR is an architecture, engineering, and landscape architecture firm whose mission is positively impacting lives through meaningful design. The assistant provides front-desk and administrative support that helps employees, project teams, clients, and visitors stay connected and prepared. By coordinating office resources, communications, records, meetings, and events, the role contributes to smooth daily operations across the firm.

What you'll do

• Prepare correspondence, forms, reports, and administrative materials
• maintain phone lists, office resources, procedures, and reference materials
• update client, vendor, contact, and project information in firm databases
• welcome visitors and route calls and messages
• receive and distribute mail and packages
• coordinate shipments and document distribution
• follow records management practices
• schedule conference rooms
• support meetings and firmwide events
• provide administrative backup and participate in cross-training.

What we're looking for

Skills & competencies

office assistant

administrative support

front desk

office operations

meeting coordination

records management

rochester ny

swbr

architecture

engineering

$45,213–$51,754/year

Work arrangement

• Weekend coverage required

Why this role

The role supports a multidisciplinary design firm with four New York offices. The description emphasizes dependable follow-through, responsive office service, and support for project teams.

About the employer

SWBR Architecture, Engineering & Landscape Architecture, D.P.C. is hiring for this role. Industry: Engineering Services. Sector: 54.