Administrative Coordinator, Facilities

Job overview

The Administrative Coordinator, Facilities role is primarily office-based onsite in Louisville, KY. Compensation is not specified. The position supports hotel housekeeping and engineering departments to help maintain operational efficiency and guest satisfaction. The coordinator maintains records, tracks work orders and inventory, processes invoices, and connects housekeeping, engineering, front office, and other hotel departments. Accurate documentation and timely coordination help the hotel manage room readiness, maintenance, and departmental operations.

What you'll do

• Answer housekeeping phones and respond to requests
• maintain records and reports
• track room status and communicate readiness to the Front Office
• update assignments and distribute reports
• monitor supplies
• process purchase orders and invoices
• enter and track maintenance work orders
• coordinate service requests, contractors, and schedules
• maintain preventive maintenance documentation, equipment logs, and compliance records
• prepare reports and correspondence.

What we're looking for

Skills & competencies

administrative coordinator

ajs hotels

louisville ky

hotel administration

facilities administration

housekeeping support

engineering support

work orders

inventory tracking

invoice processing

hotel operations

guest satisfaction

Work arrangement

• Weekend coverage required

About the employer

AJS Hotels is hiring for this role. Industry: Hotels (except Casino Hotels) and Motels. Sector: 72.