Job File Coordinator

Job overview

The Job File Coordinator role is primarily an onsite office position in King of Prussia, PA. Compensation is not specified. The role supports project administration for GREEN FLEET SERVICES and works closely with Production, Accounting, and customers. The coordinator manages job information and documentation from incoming lead through project completion and invoicing. The role helps ensure accurate files, communications, work-in-progress tracking, and financial follow-up throughout the project lifecycle.

What you'll do

• Answer and manage incoming calls and customer intake
• enter and update job information in internal systems
• maintain organized job files and monitor documentation
• communicate with production crews and internal teams
• track active projects and review timestamps and data
• document client and program requirements
• communicate with customers, vendors, insurers, and team members
• assist with accounts receivable follow-up and payment tracking
• coordinate job close-out and invoicing
• audit files for accuracy and completeness
• assist other departments as needed.

What we're looking for

Skills & competencies

full-time

job file coordinator

king of prussia pa

green fleet services

job documentation

project coordination

customer intake

production support

accounting support

accounts receivable

invoice follow-up

work-in-progress tracking

on-call rotation

overtime

Work arrangement

• Weekend coverage required

Why this role

The posting requires flexibility for overtime and on-call rotations.

About the employer

GREEN FLEET SERVICES is hiring for this role. Industry: Employment Placement Agencies. Sector: 56.