Staff Assistant – Passport Services

Job overview

The Staff Assistant – Passport Services role is primarily onsite in Washington, DC; additional locations may include Arlington, VA; Philadelphia, PA; Portsmouth, NH; Houston, TX; and Tucson, AZ, as required. Compensation is not specified. The role supports the U.S. Department of State’s Bureau of Consular Affairs and Passport Services leadership, contingent upon contract award. The role exists to provide administrative, editorial, and operational support to senior Passport Services leaders. It contributes to effective headquarters operations by preparing and routing official documents, tracking assignments and deadlines, coordinating information flow, and maintaining organized records.

What you'll do

• Draft, edit, proofread, and format official correspondence, memoranda, briefings, and other documents
• coordinate routing, review, and clearance
• track assignments, deadlines, document status, and leadership priorities
• facilitate communication among Passport Services, Consular Affairs, and other offices
• support meetings and headquarters operations
• maintain electronic records and tracking systems
• ensure written materials meet quality, accuracy, and formatting standards.

What we're looking for

Skills & competencies

staff assistant

passport services

administrative support

executive support

government correspondence

document editing

document routing

washington dc

contract award contingency

secret clearance

bachelor's degree

microsoft office

sharepoint

federal government

Work arrangement

• Weekend coverage required

Benefits & perks

• Eligible full-time employees receive 401(k) and Roth retirement plans, medical, dental, and vision insurance for employees and families, supplemental insurance, 11 federal holidays, and at least three weeks of PTO including sick and personal leave.

Why this role

Position is contingent upon contract award and requires a bachelor’s degree, at least two years of professional experience, and an active SECRET security clearance.

About the employer

Contracting Resources Group is hiring for this role. Industry: Administrative Management and General Management Consulting Services. Sector: 54.