Administrative Assistant – Food Service Programs

Job overview

The Administrative Assistant – Food Service Programs role is onsite at San Jose State University in San Jose, CA. Pay is $24–$28 per hour. Chartwells Higher Ed supports campus food service programs. The role provides clerical and administrative support to food service operations, helping maintain personnel and student records, coordinate staffing needs, and process financial and vendor documentation. Accurate records and timely administrative support help the program operate effectively.

What you'll do

• Answer telephones and direct inquiries professionally
• maintain confidential personnel files
• assist management with confidential employment and labor-relations documents
• assist with staffing when employees call out
• maintain eligible student lunch records when applicable
• enter weekly cash sales and meal counts
• reconcile daily bank deposits and monthly vendor statements
• process vendor invoices
• prepare monthly state claim forms and assist with end-of-month financial reports
• attend required in-service or safety meetings.

What we're looking for

Skills & competencies

administrative assistant

full-time

san jose ca

chartwells he

food service programs

clerical support

personnel files

staffing support

financial reports

vendor invoices

cash reconciliation

student meal records

$24–$28/hr

Work arrangement

• Weekend coverage required

Benefits & perks

• Training and development, retirement plan, associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, and voluntary benefits.
• Full-time benefits also include medical, dental, vision, life and disability insurance, commuter benefits, employee assistance program, and flexible spending accounts.

Why this role

Campus food service administrative support role; full-time associates are eligible for additional health and insurance benefits.

About the employer

Chartwells HE is hiring for this role. Industry: Food Service Contractors. Sector: 72.