Administrative Coordinator I, II, or III

Job overview

The Administrative Coordinator I, II, or III role is onsite in Austin, TX. Compensation is not specified. Raba Kistner is an engineering consulting and program management firm whose stated purpose is to build a better and more sustainable world. The coordinator provides administrative and secretarial support to the Consultants team and helps professional staff deliver proposals, reports, project records, and billing processes accurately and on time. The role supports department operations through document preparation, project setup, invoicing, records management, and coordination with internal teams and clients.

What you'll do

• Support department managers and employees
• assist with billing and accounts receivable collections
• prepare and format proposals, reports, and correspondence
• support human resources policy administration
• copy, collate, and bind reports
• answer phones when reception is unavailable
• prepare nontechnical proposal sections and coordinate timely submissions
• enter proposals and projects into the intranet
• maintain project files, logs, and reports
• assist with invoicing, purchase orders, and vendor invoices
• review client prebills
• screen and direct calls
• follow health and safety programs.

What we're looking for

Skills & competencies

administrative coordinator

administrative support

proposal preparation

project records

billing support

austin tx

raba kistner

full-time

microsoft office

60 wpm typing

engineering consulting

Work arrangement

• Weekend coverage required

Why this role

The listing covers three levels with different experience or education pathways. A high school diploma or GED is required; Microsoft Office proficiency and a minimum typing speed of 60 words per minute are specified.

About the employer

Raba Kistner Inc. is hiring for this role. Industry: Engineering Services. Sector: 54.