Executive Assistant

Job overview

The Executive Assistant position is full-time and onsite in West Palm Beach, FL. Pay is $70,000–$75,000 per year. The role provides direct support to the Port of Palm Beach Executive Director and other senior leaders as needed. The assistant helps leadership manage priorities, communications, meetings, and operational details. By coordinating information and follow-up, the role supports executive decision-making and the Port’s day-to-day organizational work.

What you'll do

• Manage complex calendars and scheduling
• prepare, edit, and organize documents, presentations, and reports
• arrange travel and handle itineraries, logistics, and expense reporting
• maintain filing systems
• serve as a contact between the Executive Director, staff, and outside entities
• draft and manage correspondence
• track action items and deadlines
• support board meetings, special projects, and events
• handle sensitive information discreetly.

What we're looking for

Skills & competencies

executive assistant

full-time

west palm beach fl

port of palm beach

executive support

calendar management

travel coordination

board meetings

event coordination

confidentiality

$70k–$75k

Work arrangement

• Weekend coverage required

Why this role

The posting seeks 8+ years of experience supporting C-suite executives and a bachelor’s degree in business administration, communications, or a related field. The role includes membership in the Social Committee.

About the employer

Port of Palm Beach is hiring for this role. Industry: Port and Harbor Operations. Sector: 48.