Administrative Assistant

Job overview

The Administrative Assistant works onsite in Houston, TX, full time, for $18–$24 per hour. Huy Cool Refrigeration serves hospitals, healthcare facilities, schools, restaurants, and commercial businesses across Greater Houston. The role keeps office operations and field service coordination organized by scheduling technicians, communicating with customers, processing work orders and invoices, and supporting accounts receivable. Accurate administrative work helps technicians stay productive and customers remain informed.

What you'll do

• Coordinate and dispatch daily service calls
• schedule customer appointments and preventive maintenance
• monitor technician schedules and adjust priorities
• communicate arrival times and service updates
• coordinate emergency service requests
• answer calls and emails and address routine customer concerns
• prepare work orders and maintain customer records
• prepare invoices and verify technician notes, labor, materials, and billable items
• assist with accounts receivable, payments, statements, and account records
• support office operations and process improvements.

What we're looking for

Skills & competencies

administrative assistant

houston tx

huy cool refrigeration

$18–$24/hr

dispatch

technician scheduling

customer service

invoicing

accounts receivable

monday–friday

8:00 am–5:00 pm

no weekends

Work arrangement

• Weekend coverage required

Benefits & perks

• Health insurance with employer paying 50% of the employee premium
• paid holidays
• five days of PTO in the first year
• stable year-round employment
• advancement opportunities
• ongoing training and professional development.

Why this role

In-office position, Monday–Friday, 8:00 AM–5:00 PM; no evenings or weekends. Two years of related office, dispatch, or customer service experience required; high school diploma or GED required.

About the employer

Huy Cool Refrigeration LLC is hiring for this role. Industry: Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. Sector: 81.