Administrative Specialist

Job overview

The Administrative Specialist role is onsite in Collinsville, IL, with a stated annual salary range of $50,544–$55,764.80. The City of Collinsville role supports the Community Development Department under the direction of its director. The specialist provides administrative, fiscal, staff, and planning support to help the department manage daily operations and pursue its goals. The role coordinates information, records, communications, and processes that support department staff and public-facing services.

What you'll do

• Coordinate administrative activities and serve as a liaison with other departments and external constituencies
• prepare and edit technical or administrative correspondence and documentation
• assist with problem solving and program or project planning and execution
• research information, compile statistics, and prepare reports
• assist with budgets, contracts, payroll, travel, and purchasing as required
• support phones, visitors, correspondence, and operational follow-up
• schedule appointments, meetings, facilities, events, and travel
• maintain files, inventories, records, and data systems
• process and track licenses
• attend Board and Commission meetings as required.

What we're looking for

Skills & competencies

administrative specialist

administrative support

community development

municipal government

collinsville il

city of collinsville

$50,544–$55,764.80/year

fiscal administration

records management

license processing

pension

paid holidays

tuition reimbursement

Work arrangement

• Weekend coverage required

Benefits & perks

• City-funded health, dental, vision, and prescription coverage for single coverage
• Illinois Municipal Retirement Fund pension and disability benefits
• Public Service Loan Forgiveness
• vacation, one personal day per year, 12 sick hours per month, tuition reimbursement opportunities, and 11 paid holidays.

Why this role

Requires a high school diploma or GED, three to five years of office experience, and a valid driver's license. The posting lists 11 paid holidays, vacation, one personal day per year, and 12 sick hours per month.

About the employer

City of Collinsville is hiring for this role. Industry: Legislative Bodies. Sector: 92.