Project Administrative Coordinator

Job overview

The Project Administrative Coordinator role is onsite in Oklahoma City, OK; compensation is not specified. EEI provides HVAC solutions across Oklahoma, supporting customers with equipment and technical expertise. This position keeps sales and project work organized by providing administrative support, coordinating communications with customers and manufacturers, tracking orders and documentation, and following up on outstanding requests so project teams can respond effectively.

What you'll do

• Support salespeople and project managers
• communicate with customers and manufacturers about project needs and issues
• track orders, lead times, shipping updates, and vendor requests
• distribute manuals, warranties, submittals, startup documents, and closeout information
• prepare spreadsheets and project documents
• organize emails and files
• route incoming requests
• coordinate company events and training sessions
• generate and interpret assigned reports.

What we're looking for

Skills & competencies

project administration

administrative coordination

hvac

project support

order tracking

customer communication

vendor coordination

microsoft office

oklahoma city ok

eei

Work arrangement

• Weekend coverage required

Why this role

Supports HVAC sales and project teams and coordinates with customers, manufacturers, and vendors in a fast-paced, high-volume environment.

About the employer

EEI is hiring for this role. Industry: Plumbing, Heating, and Air-Conditioning Contractors. Sector: 23.