Administrative Assistant, Academic Affairs

Job overview

Administrative Assistant, Academic Affairs is an onsite, 40-hour-per-week, 10-month role in Galesburg, IL. Pay is $17–$20 per hour. The position supports Knox College academic departments in the social sciences and humanities, based in George Davis Hall and serving departments and programs in several campus buildings. The assistant supports faculty, staff, and students by coordinating departmental operations, events, purchasing, travel reimbursements, visitor arrangements, and building needs. The work helps academic departments maintain the administrative resources and facilities that support teaching and learning.

What you'll do

• Organize meetings, workshops, conferences, and educational programs
• maintain office supplies and materials
• assist with purchasing and travel reimbursements
• arrange campus visitor lodging, travel, and meals
• support academic searches and Interfolio files
• maintain and troubleshoot copiers
• collect and deliver mail
• oversee building spaces and submit work orders
• communicate with facilities and campus safety
• provide information about campus policies and procedures
• support the educational program.

What we're looking for

Skills & competencies

administrative assistant

academic affairs

galesburg il

knox college

full-time

40 hours per week

10-month position

faculty support

event coordination

campus operations

$17–$20 per hour

Work arrangement

• Weekend coverage required

Benefits & perks

• Health, dental, and vision insurance
• FSA/HSA and dependent care FSA
• employer-paid basic life and long-term disability
• voluntary life
• retirement plan
• paid time off
• Employee Assistance Program
• parental leave.

Why this role

The position is 40 hours per week for 10 months; a high school degree and clerical experience are required, with a college degree preferred.

About the employer

Knox College is hiring for this role. Industry: Colleges, Universities, and Professional Schools. Sector: 61.