Administrative Operations Manager — Healthcare

Job overview

The Administrative Operations Manager — Healthcare role is onsite in Henrico, VA. Compensation is not specified. The manager supports Vision Healthcare’s agency operations and coordinates administrative work across scheduling, clinical, billing, and HR departments. The role oversees office workflows, staff coverage, billing administration, compliance records, and assigned administrative personnel. By identifying operational issues, coordinating improvements, and reporting performance to leadership, the manager helps the agency deliver organized and compliant services.

What you'll do

• Oversee daily office operations and administrative workflows
• supervise assigned administrative personnel
• ensure office coverage and timely task completion
• coordinate communication among scheduling, clinical, billing, and HR departments
• identify deficiencies and implement approved improvements
• monitor scheduling and staffing gaps
• support recruitment and onboarding coordination with HR
• monitor billing workflows and accounts receivable follow-up
• conduct documentation audits
• monitor administrative compliance
• prepare for inspections and surveys
• maintain confidential records
• report operational concerns and recommendations to executive leadership.

What we're looking for

Skills & competencies

administrative operations manager

healthcare administration

henrico va

vision healthcare

office operations

scheduling coordination

billing workflows

accounts receivable

compliance

staff supervision

hipaa

operational reporting

microsoft office

Work arrangement

• Weekend coverage required

Why this role

Healthcare administrative or management experience, medical billing and insurance experience, and administrative staff supervision are preferred. Hiring, termination, compensation changes, formal discipline, and clinical supervision remain with designated leadership; this role does not independently manage HR functions or make final employment decisions.

About the employer

VISION HEALTHCARE LLC is hiring for this role. Industry: Home Health Care Services. Sector: 62.