Administrative Assistant

Job overview

The Administrative Assistant role is onsite in Port Jefferson Station, NY, with a Monday–Friday schedule from 8 a.m. to 4 p.m. Compensation is $43,680 per year. The position provides office and administrative support to Concern Housing, including support for its housing programs and related client records. The role keeps office operations organized while handling cash receipts and tenant check processing, maintaining records and supplies, and assisting program leadership. It also supports coordination with property maintenance and helps track health care outcomes and maintain a care coordination database.

What you'll do

• Answer agency phones and greet visitors
• process incoming and outgoing mail
• maintain office supplies and prepare purchase orders
• type and copy documents
• assist with secure filing and storage of tenant charts and LIHTC documents
• support the Program Director
• maintain the YARDI work order system with Property Maintenance
• maintain office equipment and common areas
• log cash receipts and process tenant check payments
• transfer check information to Excel
• support health care outcome tracking and care coordination database updates
• complete required compliance documents and training.

What we're looking for

Skills & competencies

administrative assistant

office administration

cash receipts

data entry

tenant records

excel

yardi

care coordination

port jefferson station ny

concern housing

monday–friday

8 a.m.–4 p.m.

$43,680 per year

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical insurance with the agency paying 80% of the premium, voluntary dental and vision insurance, flexible spending accounts, agency-sponsored retirement and life insurance, employee-sponsored 403(b), paid time off, educational assistance, scholarship programs, licensure reimbursement, possible internship/clinical supervision, and referral bonuses.

Why this role

Combines general office support with cash receipt, tenant payment, and care coordination data duties.

About the employer

CONCERN HOUSING is hiring for this role. Industry: Other Community Housing Services. Sector: 62.