On-Site Administrative Assistant – Property Management

Job overview

The On-Site Administrative Assistant – Property Management role is onsite in New York, NY. The posting lists compensation of $25–$30 per hour. The assistant supports the onsite property management team and serves as a point of contact for residents, visitors, vendors, and staff. The role helps maintain smooth daily office operations by handling communications and records, coordinating meetings and property events, tracking maintenance requests, and assisting with move-ins, move-outs, and accounting-related tasks. It supports responsive service to residents and effective property management.

What you'll do

• Serve as the first point of contact for residents, visitors, and vendors
• answer phones and manage email, filing, scanning, and data entry
• respond to and escalate resident or owner concerns
• maintain resident and property records
• schedule meetings, inspections, and events
• process work orders and communicate maintenance updates
• prepare reports and notices
• assist with move-ins, move-outs, lease documentation, invoices, payments, and petty cash
• maintain office supplies and equipment.

What we're looking for

Skills & competencies

administrative assistant

property management

on-site

new york ny

akam associates

$25–$30/hour

resident services

work orders

yardi

microsoft office

property records

move-in and move-out support

Work arrangement

• Weekend coverage required

Why this role

The posting requests 1–3 years of administrative experience, preferably in property management or real estate, and proficiency with Microsoft Office and property management software such as Yardi or RealPage.

About the employer

Akam Associates Inc. is hiring for this role. Industry: Residential Property Managers. Sector: 53.