Administrative Coordinator / Clinic Coordinator

Job overview

Administrative Coordinator / Clinic Coordinator is an onsite, full-time role in Union City, CA, paying $28–$32 per hour. The position supports daily operations at Ascend Rehab Services’ outpatient clinic for children with special needs and their families. The coordinator keeps clinic administration organized by managing appointments, records, communications, and staff support. The role helps the director and therapist team maintain smooth clinic operations and a welcoming experience for clients.

What you'll do

• Schedule appointments, answer calls, and respond to emails
• coordinate interviews, onboarding, and training
• maintain records and online documents
• assist with staff caseloads and client appointments
• support the director and therapist team
• book staff and client travel
• assist with events
• manage equipment and inventory
• greet clients and handle inquiries
• prepare meeting minutes and distribute forms
• cross-check client payments with billing
• maintain secure client files
• provide backup administrative support.

What we're looking for

Skills & competencies

administrative coordinator

clinic coordinator

ascend rehab services

union city ca

onsite

full-time

$28–$32/hr

monday–friday

clinic operations

appointment scheduling

client records

therapist team

healthcare administration

Work arrangement

• Weekend coverage required

Benefits & perks

• Medical, dental, and vision insurance
• 401(k) with company match
• flexible spending account
• paid time off
• employee discounts
• life insurance and additional benefits.

Why this role

Monday through Friday, 8:30 a.m.–5:00 p.m. A bachelor’s degree is highly preferred; at least two years of office administration experience is required. Spanish is preferred but not required.

About the employer

Ascend Rehab Services Inc is hiring for this role. Industry: Offices of Physical, Occupational and Speech Therapists, and Audiologists. Sector: 62.