Executive Assistant

Job overview

The Executive Assistant position is onsite in Tempe, AZ. Compensation is not specified; the posting says it will be based on prior experience. The role provides high-level administrative support to executives at Olympic West Fire Protection. The assistant keeps executive and office operations organized by coordinating schedules, travel, communications, expenses, conferences, reports, and project logistics. Independent, confidential support helps the executive team manage ongoing business needs and complete assignments accurately and on time.

What you'll do

• Manage calendars, appointments, phone calls, complex travel, and expense reporting
• communicate with executives and administrative staff about firm activities
• support Managing Director projects, budget administration, invoice reconciliation and submission, events, office calendar, and logistical and technical needs
• organize conferences
• prepare weekly and monthly reports
• provide administrative support to other executive team members as needed.

What we're looking for

Skills & competencies

executive assistant

executive support

calendar management

travel coordination

expense reporting

conference coordination

tempe az

olympic west fire protection

confidentiality

microsoft office

flexible hours

Work arrangement

• Weekend coverage required

Why this role

Requires at least three years of executive-level administrative support or coordinator experience; flexible hours may include work before 7 a.m. or after 4 p.m.

About the employer

Olympic West Fire Protection LLC is hiring for this role. Industry: Plumbing, Heating, and Air-Conditioning Contractors. Sector: 23.