Executive Assistant / Business Operations Coordinator

Job overview

The Executive Assistant / Business Operations Coordinator role is remote-first and based in Austin, TX; the posting describes a fully remote work environment. Compensation is not specified. The role supports the CEO and company operations as Vironix AI grows and scales. This position takes ownership of a shifting portfolio of administrative and operational work so leadership can focus on growth. It keeps business processes moving through vendor coordination, onboarding, scheduling, finance administration, communications, and event support.

What you'll do

• Own commitments and projects from start to finish
• handle a shifting portfolio of activities to reduce the CEO’s workload
• perform personal-assistant tasks such as coordinating grocery deliveries and cleaning services
• manage operational vendor and platform relationships, including HR providers, Paychex, and Zoho
• guide new hires through onboarding, insurance enrollment, and payroll setup
• coordinate leadership meetings and calls and maintain agendas
• complete expense reports and company purchasing
• update company social channels
• run company errands and support events when needed.

What we're looking for

Skills & competencies

executive assistant

business operations coordinator

remote

austin tx

vironix ai

full-time

ceo support

vendor management

new hire onboarding

scheduling and meetings

finance administration

google workspace

microsoft office

stock options

Work arrangement

• Weekend coverage required

Benefits & perks

• 100% paid health insurance
• stock options
• remote-first work environment.

Why this role

Benefits listed include 100% paid health insurance, stock options, and a remote-first work environment.

About the employer

Vironix AI is hiring for this role. Industry: Software Publishers. Sector: 51.