Administrative Assistant I, Experience Center

Job overview

The Administrative Assistant I role is onsite in Melbourne, FL, with working hours of 8 a.m.–5 p.m., Monday through Friday, with flexibility. Compensation is not specified. The position is with Encode Inc, a wholly owned subsidiary of LanceSoft, and supports its Experience Center. The role keeps the center and its collaboration spaces operational and visitor-ready while coordinating client visits, events, and catering. It helps provide a polished experience for clients, partners, and executive visitors and supports smooth coordination across teams.

What you'll do

• Maintain the Experience Center and surrounding work areas in clean, orderly, operational condition
• keep collaboration areas, meeting rooms, and presentation spaces ready
• monitor equipment, collateral, and supplies
• host visitors and coordinate visit itineraries, building access, agendas, and facility tours
• plan and execute onsite events, workshops, product showcases, and team gatherings
• coordinate catering vendors, menus, setup, and teardown
• manage space reservations with cross-functional teams.

What we're looking for

Skills & competencies

administrative assistant

experience center

office management

client visits

guest hosting

event coordination

catering logistics

melbourne fl

lancesoft

encode inc

onsite

monday–friday

8 a.m.–5 p.m.

Work arrangement

• Weekend coverage required

Why this role

Fully onsite, Monday–Friday, 8 a.m.–5 p.m. flexible schedule; requires 2+ years of experience in administrative support, office management, hospitality, or corporate event coordination. Interview process is in person with a panel and multiple rounds.

About the employer

LanceSoft Inc is hiring for this role. Industry: Office Administrative Services. Sector: 56.