Executive Medical Administrative Coordinator, Physician Staffing and Scheduling

Job overview

The Executive Medical Administrative Coordinator role is hybrid in Pittsburgh, PA. Starting base pay is $25.40–$30.01 per hour. The role supports clinical directors and physician staffing and scheduling operations across regional hospitals and surgical centers. The coordinator manages complex physician schedules and provides executive administrative, payroll, and operational support. By maintaining accurate schedules, coordinating logistics, and handling sensitive information, the role helps clinical operations meet staffing and administrative needs.

What you'll do

• Construct and coordinate physician staffing schedules across multiple hospitals and surgical centers
• support clinical directors with calendars, travel, meeting logistics, and minutes
• process department payroll functions
• track budget variances, purchase requisitions, reimbursements, and position-control forms
• coordinate supplies and equipment requests
• liaise with contractors and service providers
• lead assigned administrative projects and protect confidential information.

What we're looking for

Skills & competencies

executive medical administrative coordinator

novus group

pittsburgh pa

hybrid

full-time

monday–friday

day shift

$25.40–$30.01/hr

physician scheduling

clinical staffing

executive support

payroll support

healthcare administration

Work arrangement

• Weekend coverage required

Benefits & perks

• Health, dental, and vision insurance starting day one
• retirement plan with up to an 8% employer match
• up to $6,000 per year in tuition assistance and tuition discounts at partner schools.

Why this role

Hybrid work arrangement available; Monday–Friday day shift. Requires a bachelor’s degree plus three years of executive-level administrative support, or a high school diploma/GED plus five years of such experience and formal vocational training. Complex clinical staffing or physician scheduling experience is mandatory.

About the employer

Novus Group is hiring for this role. Industry: Office Administrative Services. Sector: 56.