Project Administrator

Job overview

Project Administrator is an onsite role based in Boston, Massachusetts, with work identified at either the Quincy or Woburn, MA office. The posting lists an hourly expected pay range of $26.45–$32.70. The role supports Apex Companies’ Northeast Division and its civil, environmental, water resources, and transportation projects. The administrator supports project managers and technical teams with contract administration, project setup, scheduling, records, reporting, billing coordination, and meeting logistics. This work helps project teams coordinate requirements and keep project execution organized.

What you'll do

• Assist with contract documents and compliance tracking
• support project setup and maintain budgets, billing rates, and task codes
• coordinate schedules and deliverables
• maintain project files and records
• track progress and prepare status reports
• support invoice preparation, accounts payable coordination, billing, and receivables
• coordinate meetings and action items
• provide administrative support and coordinate health and safety requirements.

What we're looking for

Skills & competencies

project administrator

boston ma

apex companies

northeast division

project coordination

contract administration

project documentation

billing support

sharepoint

microsoft office 365

aec projects

$26.45–$32.70/hr

Work arrangement

• Weekend coverage required

Benefits & perks

• Company-subsidized medical and dental
• company-paid life and disability coverage
• 401(k) match
• tuition assistance
• cross-training
• performance-based bonuses or other incentives
• and a $5,000 sign-on bonus subject to program terms.

Why this role

Eligible for a $5,000 sign-on bonus subject to program terms; the posting also describes annual bonus opportunities.

About the employer

Apex Companies is hiring for this role. Industry: Engineering Services. Sector: 54.