Executive Assistant – Office of Equity and Access

Job overview

The Executive Assistant – Office of Equity and Access is an onsite, full-time role in Stony Brook, NY. The annual salary range is $75,000–$95,000. The position provides high-level administrative and operational support to leadership and handles sensitive and confidential information. The role helps leadership manage executive workflows, priorities, engagements, and follow-up. Through calendar and travel coordination, communications, meeting support, and project assistance, it contributes to the timely execution of institutional priorities and external relations.

What you'll do

• Manage calendars, schedule meetings, brief leadership on calendar activities, and coordinate travel
• handle routine inquiries and direct requests
• process travel, reimbursement, and purchase paperwork
• liaise between stakeholders and leadership
• assist with presentations, communications, meetings, and special projects
• gather and research data
• coordinate events and prepare meeting notes
• track action items and schedule follow-up
• coordinate purchase requisitions and office supply inventory.

What we're looking for

Skills & competencies

executive assistant

office of equity and access

stony brook ny

stony brook university

full-time

8:30 am–5:00 pm

executive support

calendar management

travel coordination

confidential information

event coordination

after-hours responsiveness

$75,000–$95,000/year

Work arrangement

• Weekend coverage required

Benefits & perks

• The posting refers applicants to the university’s total rewards information.

Why this role

Requires availability before or after regular business hours for critical assignments and responsiveness outside standard business hours. Work visa sponsorship is unavailable.

About the employer

Stony Brook University is hiring for this role. Industry: Colleges, Universities, and Professional Schools. Sector: 61.