Administrative Specialist, Architecture Office

Job overview

The Administrative Specialist role is onsite in Honolulu, HI, supporting VCBO Architecture’s Hawaii office and its design teams. Compensation is not specified. VCBO is an architecture and design firm whose project work depends on coordination across disciplines and roles. The specialist keeps project information, documentation, materials, and office needs organized so designers and project teams can focus on their work. The role coordinates project requests and materials while providing general administrative and reception support.

What you'll do

• Organize project paperwork, documentation, and materials
• maintain accurate project data in internal systems
• respond to emails, RFIs, submittals, and other project requests
• coordinate quotes, samples, and materials and maintain the materials library
• assist with office activities
• answer and route calls and provide reception coverage during absences
• keep administrative and project coordination tasks moving accurately and on schedule.

What we're looking for

Skills & competencies

administrative specialist

architecture office

project coordination

documentation

materials library

office administration

honolulu hi

vcbo architecture

microsoft word

microsoft excel

microsoft powerpoint

Work arrangement

• Weekend coverage required

Why this role

The posting notes that architecture or construction firm experience and basic architectural and construction terminology are preferred.

About the employer

VCBO Architecture is hiring for this role. Industry: Architectural Services. Sector: 54.