Budget and Administration Coordinator

Job overview

The Budget and Administration Coordinator role is onsite in Stony Brook, NY; compensation is $63,000 per year, with an additional stated $4,150 annual location payment. The position supports the Division of Undergraduate Education, which works to strengthen undergraduate learning, student success, retention, and graduation. The coordinator manages high-volume financial and personnel transactions while maintaining compliance, accurate records, and confidentiality. This operational support helps the division meet deadlines and sustain its academic and administrative programs.

What you'll do

• Monitor operating budgets, expenditures, and encumbrances
• analyze budgets and report overages, payroll errors, and underused funds
• process budget transfers and reallocations
• track grant, project, and contract budgets
• advise staff on spending policies and procurement workflows
• maintain financial records for audit readiness
• support recruitment, hiring, offers, and employment transactions
• maintain personnel files and track HR documentation
• participate in divisional and university programs and services.

What we're looking for

Skills & competencies

budget and administration coordinator

budget tracking

financial transactions

procurement

personnel administration

higher education

stony brook university

stony brook ny

$63,000/year

$4,150 annual location pay

Work arrangement

• Weekend coverage required

Benefits & perks

• The posting references university total rewards but does not enumerate specific benefits for this position.

Why this role

Requires a bachelor’s degree, two years of full-time professional office or administrative experience, budget or personnel transaction experience, and proficiency with Microsoft Office and Google applications or similar software. The posting states that work visa sponsorship is unavailable.

About the employer

Stony Brook University is hiring for this role. Industry: Colleges, Universities, and Professional Schools. Sector: 61.