Meetings and Events Manager

Job overview

The Meetings and Events Manager role is based in Malvern, PA, with onsite event work and travel required up to 30%. Compensation is not specified. The Institutes educate, elevate, and connect people in risk management and insurance to help create a more resilient world. The manager plans and delivers assigned in-person and virtual conferences and events from venue selection through post-event reconciliation. The role coordinates logistics, registration, budgets, vendors, and stakeholders to support successful event experiences and related organizational initiatives.

What you'll do

• Plan event requirements including room setups, schedules, audiovisual needs, menus, transportation, and VIP arrangements
• provide onsite program assistance
• manage event planning and execution from venue selection through recap and bill reconciliation
• coordinate registration systems and vendors
• conduct site research and visits
• prepare and monitor budgets and expenditures
• liaise with vendors and clients
• maintain project plans, timelines, milestones, and deliverables
• recommend process improvements.

What we're looking for

Skills & competencies

meetings and events manager

event planning

conference planning

malvern pa

the institutes

in-person events

virtual events

event registration

vendor management

budget management

up to 30% travel

401(k) contribution

paid parental leave

tuition reimbursement

Work arrangement

• Weekend coverage required

Benefits & perks

• 401(k) contribution up to 16%
• paid vacation, personal, sick, and holiday time
• paid maternity and parental leave
• tuition reimbursement
• medical, dental, vision, and prescription coverage
• free campus lunch, fitness center, and walking path.

Why this role

Manages multiple event formats, including in-person and virtual programs, and may travel up to 30%.

About the employer

American Institute for Chartered Propert is hiring for this role. Industry: Convention and Trade Show Organizers. Sector: 56.