Administrative Associate

Job overview

The Administrative Associate role is hybrid, with up to two days onsite in Palo Alto, CA. Compensation is not specified. The role provides administrative and operational support to faculty and their section and division. The associate coordinates events, calendars, travel, transactions, communications, supplies, and website updates under general supervision. This support helps faculty and unit operations run smoothly and meet scheduling, documentation, and policy requirements.

What you'll do

• Schedule and coordinate conferences, seminars, events, retreats, and interviews
• prepare presentation materials and arrange video conferencing, travel, and event spaces
• manage faculty calendars and resolve conflicts
• process reimbursements, P-card purchases, and vendor transactions
• draft communications and prepare documents
• order supplies and track invoices
• coordinate office moves and issues
• update division website content.

What we're looking for

Skills & competencies

administrative associate

palo alto ca

apidel technologies

hybrid

event planning

calendar management

travel coordination

financial transactions

faculty support

website maintenance

7:30 am–4 pm

Work arrangement

• Weekend coverage required

Why this role

The posting specifies a 7:30 a.m.–4 p.m. schedule and 40 hours per week, while also listing full-time or part-time in the source details. It requires a high school diploma and three years of administrative experience or equivalent; event planning and higher-education experience are preferred.

About the employer

Apidel Technologies is hiring for this role. Industry: Office Administrative Services. Sector: 56.