Executive Assistant and Office Manager

Job overview

The Executive Assistant and Office Manager role is onsite in Coral Gables, FL; compensation is not specified. Lincoln Property Company is a national real estate firm providing integrated real estate services and solutions. The role provides administrative support to senior leaders while overseeing office operations, vendors, and facilities. It helps maintain an organized, professional workplace and supports executive schedules, office services, events, and onboarding logistics.

What you'll do

• Manage executive calendars, travel, correspondence, and meeting preparation
• prepare expense reports, presentations, and meeting materials
• oversee office supplies, equipment, vendors, and facilities requests
• manage office budgets and vendor contracts
• coordinate events, meetings, visitors, and conference rooms
• oversee reception, mail, and shipping
• support new-hire workspace and access logistics
• serve as a contact for building management, security, and safety
• protect confidential information.

What we're looking for

Skills & competencies

executive assistant

office manager

coral gables fl

lincoln property company

executive support

calendar management

office operations

vendor management

facilities coordination

event coordination

onboarding logistics

medical insurance

401(k)

paid time off

Work arrangement

• Weekend coverage required

Benefits & perks

• Eligible employees may receive medical, dental, and vision insurance
• company-paid life and long-term disability insurance
• 401(k)
• flexible time off or vacation benefits
• paid sick leave
• company-paid holidays
• and employee assistance and wellness programs where available.

Why this role

The posting prefers a bachelor’s degree or equivalent education and experience, and requests 5+ years in an Executive Assistant and/or Office Manager role. Applicants must be authorized to work in the United States without visa sponsorship.

About the employer

Lincoln Property Company is hiring for this role. Industry: Nonresidential Property Managers. Sector: 53.