Mobile Administrative Specialist

Job overview

The Mobile Administrative Specialist role is a mobile, traveling position supporting clinic events throughout Washington State, with Olympia, WA as the listing location. Pay is $20–$30 per hour. Bird’s Eye Medical works to provide equitable access to essential healthcare services through community health initiatives. The role helps mobile clinics run safely and efficiently by managing vaccines and patient registration, supporting clinic logistics, and maintaining accurate records. It contributes to community clinic operations through vaccine handling, patient-facing support, and administrative coordination.

What you'll do

• At clinic events, prepare and draw up vaccines according to protocols
• manage vaccine inventory and cold-chain monitoring
• transport and organize vaccine totes
• report usage and discrepancies
• register and check in patients
• verify demographic and insurance information
• manage consent forms and patient flow
• coordinate travel and hotel arrangements
• assist with clinic setup and breakdown
• process paperwork and data entry
• submit clinic records
• participate in on-call duties as required.

What we're looking for

Skills & competencies

mobile administrative specialist

bird's eye medical

olympia wa

mobile clinics

washington state travel

per diem

vaccine manager

patient registration

clinic logistics

cold-chain management

on-call duties

evening and weekend availability

$20–$30/hour

Work arrangement

• Weekend coverage required

Benefits & perks

• Paid training
• Washington paid sick leave
• mileage reimbursement for qualifying clinic travel
• hotel lodging for overnight travel
• daily meal allowance for overnight travel
• medical benefits based on FTE status.

Why this role

Mobile clinic role combining vaccine management, patient registration, and administrative support, with travel and overnight stays across Washington State.

About the employer

Bird's Eye Medical is hiring for this role. Industry: Offices of Physicians (except Mental Health Specialists). Sector: 62.